Having responsibility for an office and employees isn’t easy. It is up to you to make sure that the office is in full working order to ensure work and tasks can be completed. Here are five essential office maintenance tips that should help you keep your office in tip-top condition.
Check Your Lighting
Your employees won’t be able to work in the dark. You need a fully functioning lighting system to keep your office productive, so make sure you check your office lighting and keep a stock of appropriate light bulbs and fluorescent tubes to replace any that break.
You should also have your electrical and lighting system checked at least once every year, or more often, to ensure your office has no lighting or power disruptions and can maintain productivity.
Service Your Heating and Air Conditioning Annually
The heating and air conditioning systems in offices are essential. If you have a faulty or malfunctioning heating system, for instance, it can prevent you and your employees from working if it is too cold. Likewise, an air conditioning system that doesn’t work can make an office too hot to work in. If these systems break down suddenly, it can severely impact your workflow.
Make sure you get these systems serviced regularly, at least once a year. By having these systems serviced by a qualified professional, you can help to ensure they are in full working order all year round, keeping your office productive and your employees happy.
Replace Air and Water Filters
Most heating and air conditioning systems will use filters to clean and purify the air that they pump throughout your office space. If these are not replaced regularly, they can have a negative health impact on you and your employees. Check your filters to see if and when they should be replaced and make sure you have some spares in storage.
Water is often filtered too, and these filters will need to be changed. Check your water supply for a filtration system and make sure the filters are replaced on a schedule. Some refrigerators will also have water filters if they also dispense fresh, chilled water. These should be replaced too. Look for some great discount fridge filters that can keep your water fresh and clean, and save you some money on regular maintenance costs.
Make Regular Checks to Your Fire Prevention and Alarm Systems
Fires can happen anywhere and at any time. Though they are a rare occurrence, you should always have a procedure in place for employees to follow and a fully functioning fire alarm system and fire prevention and fire-fighting equipment like extinguishers in full working order.
These systems should be checked weekly or monthly, and serviced by professionals once or twice a year. Many people miss this important maintenance step, and a faulty system or poorly performing fire extinguishers can put people’s lives and livelihoods at risk.
Maintain Your Office Plumbing
The plumbing in an office often goes overlooked, but it is a critical system. Without a supply of fresh water, or working bathrooms, work will come to a stop and your business will no longer function until the problem is solved.
Have your office plumbing checked and serviced routinely by a qualified professional to prevent problems from happening and keep your office functioning to its full potential. Poor office maintenance can bring any business to a standstill. Follow some of these tips to stay one step ahead of disaster and help make sure your work keeps flowing and your business uninterrupted.
